Welcome to Agentic Event Management thatscores a registration list against the prospect pool.
Advancement events cost real money and get measured in attendance. Risely's agents score the registration list, brief each officer on their five people, and turn every hallway conversation into a Monday follow-up.
Reunion weekend · worked as a portfolio
registrations in
Of the 214 registrants, 19 are the ones the officers should meet.
One officer's card
Five people, one thread each, and a lab tour timed for the hour the department's faculty are actually in the building.
Monday
Every logged conversation has a follow-up drafted in the officer's own voice, waiting for the officer to read and send.
The list gets scored before the doors open.
Risely reads every registration against the prospect pool, so the alumna who flew in is known to the room rather than wearing the same name tag as everybody else.
Scored against the prospect pool
before the doors open
An alumna whose company sold this year
on the prospect pool already
A lapsed major donor, first time back
two dark years ended with this registration
A parent of a current student
gave to the parents fund twice
A reunion-year alumna, never visited
gave every year since graduating
The prospect who flew in gets the same name tag as everybody else, and nobody in the room knows which one they are.
Each officer walks in with five names and one thread each.
Five conversations a person can genuinely have in one evening, each with a reason to start it. A card of forty names is a card nobody reads.
One officer's card
one thread each
The alumna whose company sold
ask what she wants the department to be able to do
The lapsed major donor
no ask, and thank them for coming back
The parent of a current student
the parents fund pays for the thing their student uses
The reunion-year alumna
she has given every year and never been asked why
The retired faculty member
the department chair wants to name a prize
Five conversations an officer can genuinely have in one evening, each with a reason to start it.
The seating chart is a cultivation plan.
The alumna whose company sold sits beside the department chair, and the lab tour is timed for the hour the faculty are in the building. A chart drawn from memory seats people alphabetically.
The seating chart
A chart drawn from memory seats people alphabetically. This one seats the lab conversation that becomes a discovery visit.
Every conversation is a follow-up by Monday.
Officers log what got said, and Risely drafts each follow-up in that officer's own voice. The officer reads it and sends it, while the weekend is still warm.
Monday morning
waiting on the officer
logged · She asked what the department needs
the chair's two-line answer, and a date
logged · He said he had felt forgotten
no ask, and an invitation to the spring lecture
logged · They asked about the parents fund
one paragraph on what it covered last year
The best conversation of the night usually lives in one officer's memory until the warmth has gone. This one is on the record by Monday.
One thing moves. The room re-plans.
A late registration, a cancellation, a faculty host who has to leave early, a prospect who brings a spouse. Any of them changes the evening, and every one runs the same way.
A late registration lands
the week of the event
Risely scores the name
against the prospect pool
The seating re-draws
beside the faculty member who matters
An officer's card updates
one more person, one more thread
Monday's follow-up drafts
before the weekend goes cold
What changes, and how it runs.
The room stops being anonymous
Every registration is read against the prospect pool before anyone arrives.
The best conversation survives the night
Logged on the record, with the follow-up drafted in the officer's own voice.
The event argues for its own budget
Conversations track to the gifts they eventually produce, so next year's case is a number.
The technical read
Connects read-only to your CRM, event registrations and prospect pool to start
An officer approves and sends every follow-up
Every logged conversation lands on an append-only log
Runs alongside what you have. Nothing rips out.