Welcome to Agentic Cost-Share Tracking thatcounts the match the institution promised like money.
Cost-share is the promise institutions make to win awards and then forget to count. Risely's agents keep every committed dollar on one ledger from proposal through closeout, and the documentation attaches as it accrues.
Cost-share ledger · one award
accruing
$182K
committed at award
$121K
accrued + documented
$61K
remaining · on pace
The promise reads straight from the award.
Risely's agents pull every commitment out of the award documents and open it on the ledger: the effort, the equipment, the third-party match. The promise and the tracking finally live in one place.
What the award commits
$182K total
The commitment used to live in the proposal while the tracking lived nowhere. Now both live on the ledger.
Match accrues from systems that keep receipts.
Effort match accrues from payroll. Equipment match logs from the facility system per use. Every dollar arrives carrying its documentation, because undocumented match is returned money with extra steps.
Where the numbers come from
Effort match accrues from payroll rather than memory, so the closeout number is a report.
The third-party letter chases itself.
The ledger knows the partner's letter expires in March, so the renewal request drafts early and the year-two letter is on file before the annual report asks for it.
The third-party letter
The ledger reads the expiry
the partner's letter runs out in March
The renewal request drafts
the PI reviews it, and it goes out
Year-two letter on file
before the annual report ever asks
Undocumented match is returned money with extra steps. The letter is the documentation, so the letter gets chased.
The shortfall surfaces while it is fixable.
The remaining $61K shows its pace against the calendar. A gap becomes a conversation with the PI while there are terms left to close it, instead of a finding when the award ends.
Accrued against committed
counting
$61K remains, and the pace covers it. The day the pace stops covering it, the PI hears while there are still terms left to fix it.
One entry lands. The ledger re-counts.
A payroll posting, a logged instrument session, a letter nearing its expiry. Any of them changes what the promise is worth, and every one runs the same way.
A payroll posts
the PI's 10% accrues with its record
The ledger re-counts
$121K documented against $182K
The pace re-checks
$61K remaining, still covered
A letter nears expiry
the renewal request goes out
Closeout stays a report
nothing reconstructed from calendars
What changes, and how it runs.
Unmet match stops being a surprise
The pace shows a gap while there are terms left to fix it.
Every dollar carries its evidence
Documentation attaches the day the match accrues.
Closeout becomes a report
$0 of match discovered missing when the award ends.
The technical read
Connects read-only to your grants system, payroll, and facility logs to start
A research officer approves every ledger adjustment
Every action lands on an append-only log
Runs alongside what you have. Nothing rips out.